Practice Coordinator

At Norton Rose Fulbright, people thrive because of a shared commitment to quality, unity and integrity. The San Antonio office is seeking a Practice Coordinator to support lawyers within our Business practice. Responsibilities include: Prepare, edit and proofread a variety of practice area legal documents Organize, maintain, and track documents on a client extranet site or other databases Actively track deadlines and status of matters, and provide regular updates to attorneys Maintain calendars to include coordination and scheduling of meetings, conference calls, send calendar invites and reminders, reserve conference rooms on-site in firm reservation system and for off-site venues Review and edit pre-bills for submission to billing department and research/identify outstanding invoices and payments Interact and follow-up with clients, outside counsel and others, as requested Manage physical and electronic files (iManage) Assist with attorney time entry and client billing, as needed Process business expense reimbursements and vendor payments Coordinate domestic and international travel arrangements with firm’s travel provider Opens and closes client files, including conducting conflict checks, completing new matter forms, and preparing engagement letters Maintain and update contact lists, create labels and coordinate mailings as directed by timekeepers Assists in the preparation of client proposal materials and PowerPoint presentations Assist the firm and peers with overflow work and provide backup support, as requested May train, assist, and provide orientation for new and less experienced members of staff Qualifications: Associate’s or Bachelor’s degree preferred; high school diploma is required Minimum of 5 years’ experience performing legal administrative duties in a law firm or professional service organization; law firm experience preferred Ability to anticipate needs, confirm next steps, and proactively identify and resolve issues Skilled in the Microsoft Office suite, with a strong ability to learn and adapt to new software quickly Demonstrated ability to work independently or collaboratively, while effectively prioritizing workload and ad-hoc demands Strong interpersonal and relationship-building abilities, with excellent verbal and written communication skill Reliable, resourceful, organized, and detail-oriented Benefits: Access to three medical insurance plans, dental insurance, vision insurance, life insurance, and disability insurance Pre-tax benefits such as health savings and flexible spending accounts 401(k) savings plan and profit-sharing plans if eligible Fertility benefits designed to support fertility and family-forming journeys Commuter benefits where applicable and student loan assistance refinancing options Paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm Generous paid maternity leave and paid paternity leave (parental leave) benefit Job Data by YubHub .