Executive Assistant

In the role of Executive Assistant, you will provide administrative and general research support to the SVP, Head of Global Fixed Income and Currencies, and the Fixed Income team in Toronto, ensuring seamless coordination and communication across various departments. Responsibilities: Provide administrative support to the Head of Global Fixed Income and Currencies (primary) and their direct and in-direct reports as required (secondary). Schedule and co-ordinate internal & external meeting requests (in multiple time zones, virtual and in-person). Prepare and distribute meeting materials, agendas, and supporting documents for meetings hosted by the Head. Independently organize regular team meetings, monitor deadlines, compile reports and email participants. Prioritize and handle last-minute requests efficiently while managing competing deadlines. Arrange travel (domestic and international) and prepare detailed trip itineraries. Take and transcribe minutes. Organize team events and arrange catering when needed. Basic research, special project work or administrative tasks as required. Maintain email distribution lists and filing system in the office of the Head of Global Fixed Income: organize and send files for archiving. Update/produce charts/presentations from analysts’ spreadsheets and respond to requests for charts/articles and maintain list of requests. Assist in preparation/production of charts, speeches, presentations and articles for the Head of Global Fixed Income and other members of the fixed income team as required. Assist with answering HR responsibilities including, support with onboarding of new team members, maintain and update the team's organizational chart, maintain and update team vacation calendar and absentee records and complete expense reports and reconcile Visa statements on a timely basis. Always maintain strict confidentiality of all sensitive business and financial information. Requirements: Excellent interpersonal, communication, and written skills. 3 – 5 years of office experience. Excellent knowledge of MS Word, Outlook, PowerPoint, and Excel. Highly adaptable, with the ability to navigate shifting priorities and work efficiently with minimal supervision. Good problem solving skills. Ability to work independently. Great organizational skills and ability to deal with multiple tasks and changing priorities. High level of professionalism and discretion. Nice to Have: Prior EA experience. Knowledge of financial and investment industry. Project management experience. Ability to work effectively with staff at all levels. University degree, business courses, equivalent education. Benefits: A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable. Leaders who support your development through coaching and managing opportunities. Ability to make a difference and lasting impact. Work in a dynamic, collaborative, progressive, and high-performing team. Flexible work/life balance options. Opportunities to do challenging work. Opportunities to take on progressively greater accountabilities. Access to a variety of job opportunities across business and geographies. Job Data by YubHub .