PA to Deputy Chief Medical Officer(s)

NELFT North East London Foundation Trust · Ilford · £32073.00 to £39043.00 NELFT North East London Foundation Trust is seeking two Personal Assistants to support senior medical leaders across Mental Health, Integrated Physical & Community Health, Babies, Children & Young People, and CAMHS. As a Personal Assistant to our Deputy Chief Medical Officer(s) / CAMHS Medical Director, you will provide high-quality, confidential support that enables effective leadership and service improvement across the Trust. Working at the heart of the Deputy Chief Medical Officer(s)' offices, you will manage complex diaries, coordinate high-profile meetings, prepare reports and correspondence, support recruitment and workforce processes, and act as a key point of contact for a wide range of internal and external stakeholders. The postholders will work closely with colleagues across the Medical Directorate, Corporate Services and operational teams, developing strong networks across the organisation. This is a varied and rewarding role, offering exposure to senior NHS leadership, strategic programmes and service improvement initiatives. Key Responsibilities: Proactively managing complex diaries, schedules and competing priorities for senior medical leaders. Organising and coordinating complex meetings, conferences and events, including agenda preparation, minute taking and action tracking. Managing sensitive and confidential correspondence, ensuring timely responses and follow-up actions. Producing high-quality reports, presentations, briefing papers and other documentation. Supporting recruitment, workforce administration, payroll processes and staff induction arrangements. Providing administrative support to projects and workstreams, maintaining action logs and monitoring deadlines. Developing, reviewing and improving office systems, databases and filing processes to ensure best practice and efficiency. Raising purchase orders, processing invoices and supporting budget monitoring activities. Building effective working relationships with stakeholders across the Trust, partner organisations and the wider health and care system. Supporting the Medical Directorate's commitment to innovation and continuous improvement through the effective use of digital systems and approved AI tools. Essential Criteria: Significant experience providing Personal Assistant support to a Director, Medical Director or Senior Manager. Experience of managing complex diaries, scheduling large meetings and organising events, travel and accommodation. Experience preparing agendas, reports and high-quality minutes. Excellent organisational, prioritisation and time management skills, with the ability to manage a demanding workload and meet tight deadlines. Strong communication and interpersonal skills with the ability to build positive working relationships at all levels. Excellent Microsoft Office skills, including Outlook, Word, Excel and PowerPoint. Excellent written communication skills with the ability to draft professional correspondence, reports and briefing papers to a high standard. The ability to use initiative, exercise sound judgement and manage confidential information with discretion and diplomacy. A willingness to learn and utilise approved AI and digital tools to support efficient ways of working. Relevant qualification such as RSA III, NVQ Level 2, BTEC, relevant degree, or equivalent experience. Benefits: NELFT offers a welcoming and supportive working environment. The Trust has award-winning equality and diversity initiatives, along with staff health and wellbeing activities. We invest significantly in your development because when you feel valued and supported, we can deliver the highest quality care to our patients. Salary: £32,073 to £39,043 a year