Procurement Assistant

International Organization for Migration (IOM) · Kuala Lumpur, Malaysia We are seeking a Procurement Assistant to join our team in Kuala Lumpur, Malaysia. As a Procurement Assistant, you will be responsible for handling purchasing activities, maintaining a roster of suppliers, screening quality and specifications of goods delivered, and negotiating with suppliers. Responsibilities: Handle purchasing activities of supplies and services Maintain a roster of suppliers following IOM procurement policies Screen quality and specification of goods delivered, and costs charged by suppliers Review purchase requests and prepare purchase orders to local suppliers Negotiate and obtain competitive quotations with suppliers Prepare Bids Analysis Summary (BAS) and obtain necessary approvals Control stocks of stationery and office supplies Maintain a list of equipment on loan to staff and follow up on returns Procure equipment, vehicles, and office supplies Coordinate with Manila Supply Chain Unit (MSCU) on procurement questions Monitor and arrange equipment and facilities for use Make travel and hotel reservations when necessary Perform other duties as assigned Qualifications: Diploma with minimum four years of relevant work experience or Bachelor's Degree with minimum two years of relevant work experience in Business Administration, Accounting, Procurement, or Database Management Experience working as Administrative Assistant in a department with multiple functions is preferable Experience in working with international humanitarian organizations or government institutions in a multi-cultural setting is an advantage Good writing, communication, and computer skills Creative and proactive with good organizational skills Team-work oriented, high level of integrity, with capacity to work independently Ability to work under pressure and complete tasks in a timely and accurate manner Languages: Fluency in English and language of country where incumbent is working are required