Executive Assistant

Success Academy Charter Schools · New York · $66,300-$68,300 USD · hybrid We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and operational support to our Enterprise Services and Communications Executives. The Executive Assistant will serve as a trusted partner and key point of contact, helping manage priorities, coordinate activities, and ensure the day-to-day operations of the executive office run smoothly. Key Responsibilities Manage the executive's calendar, scheduling meetings, conferences, and travel arrangements as necessary Plan and coordinate meetings, including preparing agendas and distributing materials Prepare and process expense reports in Coupa Draft and prepare correspondence, reports, and presentations, ensuring accuracy and professionalism, for both internal and external stakeholders Maintain accurate and up-to-date databases and tracking systems Qualifications An undergraduate degree in a relevant discipline (Business Administration, Legal Studies, or Data Operations) is highly desirable Demonstrated enthusiasm for advancing within administrative support roles, particularly those focused on marketing Competencies Confidentiality: ability to handle highly confidential information Organization: Strong organizational skills and attention to detail Multifaceted Ability to manage multiple tasks and competing priorities Adaptable & Resourceful: Thrives in dynamic environments requiring high flexibility, rapid pivotability, and a solutions-oriented mindset. Comfortably manages changing priorities and extends working hours when project demands call for it. Interpersonal & Collaborative Leadership: Builds strong working relationships across diverse teams, communicating effectively with cross-functional peers and senior executive leadership alike. Technical Proficiency: Fluent across Apple hardware ecosystems (macOS, iOS) and advanced workflows within Google Workspace (Docs, Sheets, Slides, Drive, Gmail) Compensation, Benefits & Perks Temp-to-Perm Opportunity: This role will begin on a temporary basis with the intention of converting to a permanent position after one month, based on strong performance and continued business needs. Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace. Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility. Time to Recharge: Generous paid time off, paid holidays, and paid parental leave. Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives. This is a hybrid position based in our NYC Financial District office, requiring on-site work Tuesday through Thursday and remote work on Monday and Friday. Compensation Range: $66,300-$68,300 USD