Office Manager & Executive Assistant - Innovation Banking

Corp & Inst Banking · Ramat Gan, Tel Aviv · onsite We are seeking an experienced Office Manager and Executive Assistant to join our Innovation Banking team in Israel. As an Office Manager and Executive Assistant, you will provide administrative support to the team, including managing the office, coordinating travel and events, and communicating with stakeholders. Key responsibilities include: Providing office support, including reception, equipment maintenance, and working with HSBC stakeholders Performing administrative tasks, such as organising schedules, maintaining diaries, and arranging travel and accommodation Communicating effectively in English and Hebrew, both verbally and in writing Providing ad-hoc support to visiting executives, including travel logistics Coordinating activities, events, and meetings, as well as managing internal and external stakeholders Supporting administration and assisting with key documents Managing external relationships and service providers Acting as gatekeeper or primary point of contact for the office Adhering to HSBC policies and maintaining confidentiality at all times Monitoring approvals and expenses, ensuring records are maintained for audit purposes Providing assistance to meet the needs of the Line Manager and their Directs Handling confidential information with sensitivity and discretion To be successful in this role, you will need: 2-3 years of experience as a Senior Level Executive Assistant Excellent communication skills in English and Hebrew Strong organisational skills, with the ability to prioritise, meet deadlines, and manage multiple tasks simultaneously Ability to liaise and communicate at all levels, both internally and externally Strong stakeholder management and interpersonal skills High level of accountability and ownership Proactive approach and high attention to detail Ability to maintain strict confidentiality at all times Proficiency in Office products, including PowerPoint, Word, Excel, Microsoft Outlook, and SharePoint In return, we offer: Opportunities for career progression, including access to development programmes, mentoring, and coaching Flexible working arrangements, allowing you to work flexibly with your team Opportunities to work internationally, with access to HSBC's global network Employee Resource Groups, which bring together colleagues with shared characteristics and interests