Administrative Support

CVS Health · Woonsocket, RI · $22.59 - $53.95 We're building a world of health around every individual , shaping a more connected, convenient and compassionate health experience. At CVS Health, you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold themselves accountable and prioritize safety and quality in everything we do. Job Summary Provides various office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided; ensures the correct functioning of facilities, office, and/or business support services. Responsibilities Manages Executive calendar, travel, and administrative support: Manage complex executive calendars, proactively resolve scheduling conflicts, coordinate travel, administer expenses, and ensure executive time is aligned to business priorities. Total travel coordination including air and ground transportation, hotel reservations and other travel documentation. Coordinating onboarding process of equipment for new hires and any other onboarding needs to ensure a smooth transition. Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the department. Assists with seating assignments by affixing name tags to workstations and offices and assigning seats in the Tririga seating system. Updates seat map as needed. Maintains Email Distribution Lists, PDM/APDM Category Contacts in Merch Hub, and Team Meeting Champions List. Creates, tracks and manages Pickline Requests. Assists with special projects on an as-needed basis to support evolving organizational priorities. Assist in document management, compilation, distribution and storage. Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate. Establishes efficient workflow and office operations of the department by communicating established policies and procedures. Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management. Identifies opportunities to staff support and administrative assistance to executive-level, senior management, or senior individual contributors as needed to ensure consistent department operations. Benefits This full-time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well-being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility. Requirements 5+ years of administrative experience supporting senior leadership or related experience Experience with Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint. Proven experience maintaining executive's calendar, work and travel schedules using Microsoft Outlook. Demonstrated ability to handle confidential and sensitive information with professionalism and discretion. Strong organizational and communication skills, team oriented philosophy, and problem solving skills.