Executive Assistant

Workday · Pleasanton, CA · $111,400 USD - $167,200 USD · hybrid We’re Workday, a Fortune 500 company and a leading AI platform for managing people, money, and agents. We're looking for an Executive Assistant to support 3 Vice Presidents of Field Sales on the US Field Sales team. Job Summary As an Executive Assistant, you will be the trusted partner to our Vice Presidents, keeping their schedules, travel, and day-to-day operations running smoothly so they can focus on leading the business. Responsibilities Proactively manage and anticipate the executive's daily needs, including complex calendar management, meeting confirmations, and ad-hoc requests Process expense reports, monitor and forecast spend against budget, and advise accordingly Build trusting, collaborative relationships with executives' customers, team members, and external contacts Serve as a key point of contact, prioritizing and managing communication with employees at all levels, other executives, and external partners Draft and prepare professional correspondence, presentations, internal communications, and other documentation on behalf of executives Provide informed advice and recommendations to executives on ongoing projects and events Plan and book seamless domestic and international travel, including detailed itineraries, ground transportation, and hotel accommodations Problem-solve non-routine travel issues with a keen awareness of time zones and global complexities Track and drive completion of critical tasks and projects, following up on outstanding items to ensure deadlines are met Publish meeting agendas, take and distribute notes, and follow up on resulting action items Plan and orchestrate department events and meetings with general direction, including budget, logistics, venue selection, catering, resource planning, and attendee invitations Requirements 5+ years of experience in executive support and/or project coordination, supporting multiple senior-level executives 5+ years of experience working with office applications including Outlook, Google Drive, Google Slides, Word, Excel, PowerPoint, and Slack Skilled in Calendar Management, coordinating schedules across multiple executives and resolving conflicts to keep each day running smoothly Excellent Communication skills, adapting your style across different audiences and mediums to keep executives, teams, and partners aligned Experienced in maintaining Confidentiality, handling sensitive information with care and discretion Skilled in Event Planning, managing the logistics, budget, and vendor coordination needed to deliver a polished experience Skilled in Prioritization, evaluating competing requests and resources to focus on what matters most Experienced in Travel Management, planning and coordinating travel while managing budgets and vendor relationships